This form is for Saturday Club tutors and coordinators to provide the Club information that will feature alongside your Club’s Summer Show display at Somerset House and on your Club’s dedicated webpage for the online Summer Show.

The completion of this form will also contribute to the National Saturday Club’s broader programme evaluation and evidence base. With this in mind, please expand on your answers as much as possible. Responses you provide on this form may also be incorporated into the online Summer Show, Partner Report and National Saturday Club promotional materials. 

This form should be uploaded along with digital files of any highlight photos from your Club year by Monday 13 May 2024. If you would prefer to complete this form offline, please download the Word document here.

Key notes 

Please send the following to programmes@saturday-club.org 

• A headshot to support your tutors’ quote  
• A selection of images/film of your weekly sessions this year 
• Any outstanding Self-Portraits (more information later) 

Club Details

Your name:

Name of host institution:

Email:

Club subject:

Art&Design	Craft&Making
Fashion&Business	Film&Screen
Performance&Theatre	Science&Engineering
Society&Change	Writing&Talking

Your Saturday Club

Please provide a descriptive overview of your Club programme: 

Include the subjects/topics/projects your Club members explored this year and the skills they have developed

What were the highlights from your Club’s activities this year? 

Describe three standout moments, experiences or stories from your Saturday Club this year.

Highlight 1:

Highlight 2:

Highlight 3:

What has the group dynamic been like this year? 

Describe the atmosphere in your weekly classes and your Club members’ approach to their work. Did you do anything in particular that you feel has affected this? 

Over the years it has become clear Saturday Clubs adopt a variety of approaches and types of pedagogy, for example, some use experts to lead, others place emphasis on student-led practices and a range inbetween. 

Is there a particular educational approach or ‘school of thought’ that informs your set up for Saturday Club? 

Did your weekly classes involve any external partners or individual contributors and if so, who were they and what did they do?  

Such as community projects, local organisations, businesses, institutions or individuals who have led sessions etc.  

Do you run Arts Award/ CREST Award or any other qualifications alongside the Saturday Club?

Yes

No

If yes, please state which and what the uptake was like amoungst your Club members

Are you planning to exhibit Club members’ work locally and/or in your institution? 

Yes

No

Unsure

If yes, please give us details as to when and where the event will take place. Would it be possible for one of the National Saturday Club team to attend? Do you invite local schools/ local recruitment partners?

Club tutors’ message to Club members 

Please provide a written message to your Club members reflecting on your Saturday Club year – approx. 50 words.  

This will feature on the Club panel next to the Work at the Summer Show and next to your headshot on your Club’s Online Summer Show page

Who should the quote be attributed to?  

Please include full name/s as you wish to appear and roles within the Saturday Club. E.g. Sally Jones, Coordinator and Tutor 

Additional quotes

Please share any quotes you have gathered during the programme including those from Club members, student assistants, parents, teachers, and Club supporters.

Tutor/ Coordinator Experience

What was your experience of being a Saturday Club tutor/coordinator this year?

Self-Portraits

Club members’ self-portraits will also be included in both the Online Summer Show and the Summer Show exhibition at Somerset House. Self-portraits submitted for the London Visit will be included please provide details below if you are uploading any additional Club member self-portraits.

Are you submitting any additional Club member self-portraits for the Summer Show?

Yes – additions to portraits submitted earlier this year for the London Visit Yes – we did not submit portraits for the London Visit No

If yes, how many additional self-portraits will you send to Programmes@saturday-club.org?

Summer Show Listings

Club member certificate names
Please log on to the Exchange to update Club member certificate names for certificates and listings in the POST and Summer Show. 

You can watch this video tutorial to view how to do this in the Exchange HERE 

Please ensure that all Club members' names are spelt correctly in the "Certificate name" column of the Confirmed Club members table, and those that should receive a certificate and be listed in the Summer Show are ticked in the "Receive Certificate" column.

If any Club members are missing, please check whether they are in the "Applications/ Waiting list" table, if they are, please change status to "Club member". They will then appear in the "Confirmed Club member" table and you will be able to review the certificate name. If they are not in the "Applications/ Waiting list" table, you can use the "Add Club member" button to add them straight into the system. 

If you have any questions, please contact exchange@saturday-club.org

I have reviewed Club member certificate names with the young people and updated in the Exchange

Please select... Yes Not yet OtherView how to do this in the Exchange HERE

Club staff and Student assistant names
Please log on to the Exchange to update all staff and student assistants for the Summer Show and POST listings.

You can watch this video tutorial to view how to do this in the Exchange HERE 

Ensure all Staff and student assistants who should be credited in the Summer Show are in your staff table on the Exchange and have a tick in the "Credit in Summer Show" column. Please note that all Student assistants with a tick will also receive a Certificate of Achievement. 

If you have any questions, please contact exchange@saturday-club.org

I have reviewed all Staff and Student assistants in the Exchange that need to be credited at the Summer Show

Please select... Yes Not yet OtherView how to do this in the Exchange HERE

Club funders to be credited
Please log on to the Exchange to update funding partners that need to be credited in the Summer Show.

You can watch this video tutorial to view how to do this in the Exchange HERE 

Please ensure that any external funders that should be credited in the Summer Show are up to date on the Exchange. This can be viewed and edited in the "Overview" section of the Exchange for each Club. Any logos should be sent to you network manager or paul@saturday-club.org

If you have any questions, please contact exchange@saturday-club.org

All external funders that need to be credited in the Summer Show are up to date on the Exchange

Please select... Yes, Not yet Not applicable OtherView how to do this in the Exchange HERE

Club member recruitment

How did you approach Club member recruitment this year? What team members were involved from your organisation? When did you start? What budget/ resources do you allocate to your Club recruitment? 

What has been the most successful recruitment initiative or activity?

What method would best describe your selection process, and why do you recruit this way: i.e. First come first served, application and selection, Teacher recommendation

Did you use the National Saturday Club’s promotional material? i.e. flyers, postcards, online templates

Yes

No

Unsure

If yes, how did you use these materials and do you find them effective?

We review the centralised application form on an annual basis. Are there any questions you would like to be added or reviewed, that would be helpful for your recruitment selection?

Exchange

	Didn't use	Very useful	Useful	Not useful	Unsure
Centralised recruitment/ applications processing
Weekly Club registers and attendance tracking
National Event RSVP
Access programme resources like the Tutors’ Handbook and promotional materials
Adding Club members/ Applications via the form
Adding staff and student assistants via the form

In general, how have you found the Exchange and the above features you've used? 

Do you have any further comments about the Exchange?

Long-term impact and progression

Does your institution monitor progression of Club alumni?  

If so, how e.g. HEAT Tracker, internal monitoring.

Have Club members progressed onto courses at your institution?  

Please include details of how many, from which years and what course they are studying.

Do you have any stories of Club alumni? Could you introduce the central team to individuals?

Contact Information